How to reserve a block of hotel rooms

Do you have to pay to reserve a block of hotel rooms?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. … After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How Does reserving a block of hotel rooms work?

Room Blocks, Explained

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates.

How far in advance should I book a block of hotel rooms?

Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.

How do I get a hotel room block?

Arranging Hotels for your Wedding

As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

What does 80% attrition mean?

A typical hotel contract will hold the group accountable for rooms not sold below a certain percentage of rooms blocked – usually 75-80%. Attrition is based on the cumulative room pickup, or the total number of room-nights sold for the length of the reunion (one room-night equals one room sold for one night).

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What is a courtesy block at a hotel?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). … Pros: No financial obligationCons: Rooms are held but not guaranteed, the hotel can sell out and/or offer them to another group. A Contract Block is for a guaranteed number of rooms.

When reserving a hotel room when do you pay?

In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.

How can I get out of a hotel attrition?

Ways to Mitigate Attrition

If you are confident you are not going to “pick up” your block, advise the hotel immediately. Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract!

How do you put a room block on an invitation?

For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding in order to receive a discounted rate. Please call [hotel’s phone number] to make your reservation.

Are hotel blocks necessary?

Blocks are needed to guarantee your guests a spot; You don’t want to end up in a position where hotels are full everywhere (and your guests WILL procrastinate!). Also, you get a discount with a block. I would definitely recommend having at least one.

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When should we send out save the dates?

The basic rule of thumb is to send save the dates 6 months before the wedding. For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance.

What is an attrition clause?

An attrition clause in the contract is a commitment to pay for a specific number of rooms and should your number decrease, this reduction of numbers may require a payment as a penalty. … This simply means that if you have a group of rooms, the contract may include upgrades and other group perks.

How many hotel rooms should I block for my wedding?

two hotels

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