How to reserve hotel blocks

Do you have to pay to reserve a block of hotel rooms?

Most couples need less than 30 rooms per night and hotels are more than happy to provide a complimentary room block. … After that date (usually 30 days before the wedding), the rooms will be “released” from the block and your guests will have to pay the standard price.

How does reserving hotel blocks work?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.

How do you reserve a block of rooms for a wedding?

Arranging Hotels for your Wedding

As a key bit of advice, reserve a block of rooms for your guests at special rates at one or two select hotels with plenty of time before the big event. At most hotels, and as a general rule, the minimum number of guests rooms required to make a block is 10 rooms per night.

How far in advance should I book a block of hotel rooms?

Couples typically reserve hotel room blocks about 3-8 months before the wedding. To do this, narrow your search to a handful of hotels (Hotel Planner is a great tool to start with!) and give each of them a call, asking for the venue manager.

How do you negotiate a hotel block?

Here are five tips on how to negotiate the best rate on a hotel room block.

  1. Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
  2. Plan for the Right Number of Rooms. …
  3. Do Your Homework on Rates. …
  4. Ask if On-site Events Can Lower Your Rate. …
  5. Go Over the Contract with a Fine-toothed Comb.
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What does 20% attrition mean?

Cumulative – This means that your room pick-up is based on your total pick-up for all dates of your event. For example, if you have a block of 50 rooms per night for a four-night event, this counts as a cumulative 200 room night block. If you have a 20% attrition allowance, you can drop 40 room nights without penalty.

Are hotel blocks necessary?

Blocks are needed to guarantee your guests a spot; You don’t want to end up in a position where hotels are full everywhere (and your guests WILL procrastinate!). Also, you get a discount with a block. I would definitely recommend having at least one.

When reserving a hotel room when do you pay?

In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.

What is a courtesy block at a hotel?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). … Pros: No financial obligationCons: Rooms are held but not guaranteed, the hotel can sell out and/or offer them to another group. A Contract Block is for a guaranteed number of rooms.

What does 80% attrition mean?

A typical hotel contract will hold the group accountable for rooms not sold below a certain percentage of rooms blocked – usually 75-80%. Attrition is based on the cumulative room pickup, or the total number of room-nights sold for the length of the reunion (one room-night equals one room sold for one night).

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Do I need to block hotel rooms for wedding?

Blocking hotel rooms for a wedding is, therefore, a must for most destination weddings. A hotel room block is the best way to ensure your guests have a place to stay near your reception. Hotels often give a discount on the room rate, which you can then pass along to your guests.

How do you put a room block on an invitation?

For your convenience, a block of rooms has been reserved at [name of hotel] in [city]. When calling to make your reservation, please mention the [your last names] wedding in order to receive a discounted rate. Please call [hotel’s phone number] to make your reservation.

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