How many rooms to reserve for a wedding

How many rooms should I block for my wedding?

Rough Estimate

Estimate the total out of town guests coming and use half that number as a guide for how many rooms to reserve for the wedding. So if you have invited 100 guests and fifty are coming from out of town, you would look to reserve about 25 rooms.

How far in advance should you block rooms for a wedding?

about six to nine months

Is it necessary to block hotel rooms for a wedding?

Blocking hotel rooms for a wedding is, therefore, a must for most destination weddings. A hotel room block is the best way to ensure your guests have a place to stay near your reception. Hotels often give a discount on the room rate, which you can then pass along to your guests.

How do I block hotel rooms for events?

To create your block, you’ll want to pin down the number of rooms you’ll need as well as your reservation dates. Then, call the hotels that you’ve chosen and discuss the reservation terms. When everything is arranged, send all of the details out to your guests so that they can make their reservations.

What does 80% attrition mean?

A typical hotel contract will hold the group accountable for rooms not sold below a certain percentage of rooms blocked – usually 75-80%. Attrition is based on the cumulative room pickup, or the total number of room-nights sold for the length of the reunion (one room-night equals one room sold for one night).

How does blocking rooms for a wedding work?

The basics: A hotel room block is a reservation of 10+ hotel rooms. The perk of a room block is that they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting. On average, group rates are 15% to 40% lower than standard rates. This deal is already sweeter.

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Does it cost money to block hotel rooms for wedding?

Most couples can (and should) be able to block rooms at any hotel without a deposit. Rather than getting a regular room block, they need to ask for a courtesy room block. This is the kind of room block where you don’t have to put down a deposit and there is no fees for unused rooms.

How do you negotiate a room block?

Here are five tips on how to negotiate the best rate on a hotel room block.

  1. Start Your Search Early. The earlier you start looking and booking, the more options you’ll have. …
  2. Plan for the Right Number of Rooms. …
  3. Do Your Homework on Rates. …
  4. Ask if On-site Events Can Lower Your Rate. …
  5. Go Over the Contract with a Fine-toothed Comb.

How do you reserve a block of hotel rooms for a wedding?

When you call to reserve, give the hotel the dates you expect your guests to be there, plus any special requests you’re hoping they’ll help you fulfill (like dropping welcome bags at the door, or transportation to and from the airport). To start, book a smaller number of rooms and add more later if needed.

What is a courtesy room block?

A Courtesy Block is a block of rooms held for your group with a cut-off date (usually 30 days prior to check-in). At the cut-off date, the hotel will release any unbooked rooms in your block back into their inventory without financial obligation for you.

When reserving a hotel room when do you pay?

In fact 90% of our reservations do not require an advance payment of any sort. You simply pay the hotel when you arrive or check out. When you are charged a deposit for a reservation, your credit card is charged by the hotel, not by HotelGuides.

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When should we send out save the dates?

The basic rule of thumb is to send save the dates 6 months before the wedding. For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance.

What is block in front office?

Room blocking is a part of the guest pre-registration activity, This will help plan the hotel to meet special requirements of guest as well as a proper room allocation for the hotel. In Some hotels this process is done one or two days in advance. … 2) Block rooms according to the booked room type of the guest.

How can I get out of a hotel attrition?

Ways to Mitigate Attrition

If you are confident you are not going to “pick up” your block, advise the hotel immediately. Any opportunity that they might have to resell those rooms will work to your advantage. Be sure there is a resell clause in your contract!

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